Reference Number: JO-2002-445946
Administration Assistant (7 month FTC)
Rate: Negotiable
Job Type: Contract
Location: Cambridge

If you are inspired by developing your career in a stimulating environment where you can make a profound difference to the healthcare of patients, my client can offer exceptional careers for exceptional people. Based on an established Bioscience campus in Cambridge, you will have the opportunity to work with smarter science, unique technologies and highly experienced scientific leaders.

We are looking for an experienced Administration Assistant to join our friendly team and support the Executive Assistants and Executive team. Were looking for someone with extensive Outlook experience, diary management, travel & conference bookings for a wide variety of internal stakeholders, as well as impeccable organisation skills, high attention to detail & ability to understand & follow process.

Key Responsibilities

Provide support to Executive Team:
Proactively manage some of the Executive Teams calendars
Collating and filing Executives expenses
Working closely with the Executive Assistants to coordinate the Executives calendars and whereabouts
Taking on ad-hoc projects as required to support the Executive Assistant and Executive Management Team

General Administrative support:
Registering people for conferences, including organising associated travel, transfers and accommodation
Maintaining the conference spreadsheet
Providing support to the Admin team in general duties such as post, answering and filtering telephone calls, juggling meeting room availability, raising purchase orders, etc
Providing back-up support for the Executive Assistants as needed for holidays, absences, or periods of high workload
Providing ad-hoc support for the HR team when required

Job requirements

Education & Experience
Good level of general education. Must have English and Maths at GCSE level or equivalent
Experience of working in a similar role in a busy environment, ideally in a biotech company
Experience in making travel arrangements, bookings and conferences
Extensive experience of using Microsoft Outlook, Excel & their variety of features e.g. calendar, reminders, bookings, formulas, lookups, etc.
Previous experience with using Skype for Business

Skills & Knowledge
Effective written and verbal communication skills
Excellent level of IT skills, predominantly Microsoft Outlook and Excel
Good knowledge of standard software packages and the ability to learn company-specific software if required
Excellent people skills, self-confident and able to communicate effectively and present a positive image of the Company

Highly organised with an excellent level of attention to detail & ability to prioritise work & multi-task
Ability to work in a flexible, collaborative style with colleagues and teams within the company and externally
The ability to be proactive, autonomous & work using your initiative
Enthusiastic and reliable
Ability to handle people with tact and sensitivity
High level of integrity, discretion & ability to maintain confidentiality
Flexibility and adaptability

Can you see yourself being part of a company that celebrates diversity and believes that better thinking and decisions come from wider experience? If the answer is yes and you have a desire to be an integral part of a dynamic team, we would be keen to hear from you. In the first instance, please send your CV to Matthew Walsh: matt@scientificprofessionals.com . We endeavour to come back to you within 24 hours of CV submission.

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