Reference Number: JO-2403-531609
Placements Administrator
Rate: Negotiable
Job Type: Contract
Location: Central London / West End

Role: Placements Administrator

Duration: 6 x months

Location: Central London

Rate: £150 per day


We are working with a leading University in London, and they are looking for a Placements Administrator to join their team for an exciting contract they have. 

Main purpose of the job


The post holder is part of a site-based team responsible for managing MBBS placements and associated assessments in years 4 and 5 of the programme and supporting local site and specialty leads to ensure high quality student experience and the delivery of high quality clinical training aligned with the Intended Learning Outcomes in the MBBS Curriculum Map and the General Medical Council’s Outcomes for Graduates.

The post holder works to the direction of the Placements Coordinator to manage placements and associated assessments in year 4 and/or year 5 of the MBBS programme; with site and specialty leads and clinical teachers to timetable and coordinate teaching events and local teaching materials; and with the MBBS Education Team responsible for overall timetabling and allocation of students to clinical teams. The post holder liaises with a broad range of key academic, clinical and professional services staff across the Trust, Uni, Primary Care and Specialist Providers.

The post holder works collaboratively with the Placements Team to ensure a high quality and timely service to students and staff to underpin and enhance medical education and the medical student experience. The post holder works to Standard Operating Procedures in the agreed MBBS format and provides cross-cover for the team.

Duties and responsibilities


•      Contribute to the daily operation of the placements office, including general student enquiries, room bookings, provision of Trust student ID, access cards, IT access and lockers.

•      Contribute to the organisation and delivery of placement-related activities during Introduction and Orientation Modules

•      Manage local placement teaching activities in one or more modules or specialities, depending on the complexity, determined by the Placements Coordinator

•      Create placement timetables in collaboration with clinicians including:

                  o Inductions

                  o Formal teaching sessions

                  o Small group teaching sessions

                  o Tutorials

                  o Teaching Clinics

                  o Ward based teaching

                  o Clinical skills

                  o Simulation

•      Allocate clinicians and students to timetabled events in the Medical School’s Academic Student Record System (ASR)

•      Publish timetables in ASR at minimum 2 weeks before each new rotation

•      Coordinate any local placement-related teaching materials and link to events in ASR at minimum one week prior to each event

•      Arrange cover for clinician absences and reschedule cancelled sessions as required

•      Facilitate Teams and lecture cast recordings

•      Manage placement-related content in module Moodle sites

•      Attend relevant Module Management Groups

•      Assist at core teaching events and skills training circuits as required

•      Advise clinicians and students about MBBS policies, procedures, course organisation, course requirements, regulatory requirements relevant to the year of study, based on a full understanding of the programme of study for the year and an awareness of the full MBBS programme of study

•      Support the quality assurance of clinical placements teaching and review of student feedback responses

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